Digital Archive: GDPR Compliance Without Headaches
Document archiving is a legal obligation, but it doesn't have to be an administrative nightmare. Digital archiving automates the entire process.
Archiving is Not a Choice — It's the Law
Accounting documents are kept for 5–10 years. Employment contracts — 50 years. GDPR requires client data to be deleted after the necessary period expires. Manually managing these requirements is extremely difficult and error-prone. Digital archiving automates it.
EU Projects and Archiving
EU programs require project documentation to be stored for 10 to 25 years (depending on the program). Digital archiving ensures:
- Secure, immutable storage
- Automatic notification of expiring retention periods
- Audit readiness at any time
- Access to any document within seconds
Key Features
Retention policies: You define how long each category of documents is kept. The system automatically notifies you when the period is about to expire.
Legal hold: During a dispute or audit, you lock documents from automatic deletion — even if their retention period has expired.
Authenticity verification: SHA-256 checksums guarantee that documents have not been modified since archiving.
Destruction certificates: When legally deleting documents, the system generates a certificate — proof of correct GDPR execution.
Cold storage: Old documents are automatically moved to cheaper storage without losing accessibility.
Sector Requirements
- Accounting: 10-year archive of financial documents
- Healthcare: HIPAA-compliant archiving of medical documentation
- Construction: Technical documents and plans with a 20-year period
- EU projects: 10–25-year period depending on the program
Integration with DMS
The digital archive works together with DMS. Active documents are in DMS — accessible, editable, shareable. When their working period expires, they are automatically transferred to the archive — read-only, protected, and auditable.